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• Terms of Engagement

• Guide to Payroll
• Guide to Pension Schemes
• Guide: Real Time Information
• Guide to Redundancy
• Guide to Workplace Conduct
• Guides to Particular Issues

Payroll Bureau – Terms of Engagement

What we have undertaken to do:-

We shall prepare your payroll from information provided by you, including:

• payslips for employees and the Revenue;
• monthly / weekly payroll reports;
• calculating statutory sick, maternity and paternity pay;
• all in-year on-line filing including P45s for employees leaving;
• implementing PAYE tax code changes;
• online filing of year-end summaries (P35 & P60s).

What we require you to do:-

Provide us with the information requested, correctly, in good time to enable the payroll to be processed and to respond promptly to our requests for information to enable us to do so.

Additional / Optional Services

Should you wish we can assist you with the following, for which separate charges will be made:-

• completion of annual benefits in kind returns (P11Ds) and associated claims for tax relief;
• drafting contracts of employment;
• redundancies, entitlements and disciplinary issues;
• resolving Accounts Office issues.

Request a Payroll Quotation >>
OR contact Mrs Tracey Smith on 01461 204121.

Duration of Engagement

We shall provide you with a quotation to undertake your payroll for the tax year to 5th April or for the part year to that date as appropriate. In or about February of each year we shall advise you of our fees for the forthcoming tax year and shall treat the engagement as continuing year-to-year until such time as you advise us otherwise.

You may give us notice of termination with immediate effect at any time during the tax year and we shall simply charge an appropriate proportion of the annual fee.

Fees

Our annual fees will be billed in installments at appropriate intervals (typically quarterly). All fees are due on presentation. We may terminate or suspend acting if payment of fees is unduly delayed.

We price our additional / optional services having regard to their value, including the time spent by us, the urgency of the work, and the levels of skill and responsibility involved.

We reserve the right to make additional charges where we are required to re-work the payroll as a result of errors in the information provided or where changes have been requested following the payroll run or preparation of Annual Returns or other forms or submissions.

Contact

Should you wish to discuss any of the above please contact Tracey Smith on 01461 204121 in the first instance.

Tax Disputes

Much tax and VAT law is uncertain in its impact. Differing views of the tax implications of the same transaction may tenably be held. Where we have made a claim for relief, or reached any other conclusion or made any decision or given any advice in the course of acting as your agent for tax purposes, and that claim, decision or advice was reasonably made or given having regard to the circumstances and information available at the time and the then prevailing treatment generally understood to be acceptable, we shall not be held liable for any additional tax, interest or penalties or other costs howsoever arising, which became payable as a result of an Inland Revenue enquiry or investigation or any other circumstance where the Revenue or any other party's view is found to prevail or is conceded.

Employee Protection

It is an express term of this engagement that no liability to you is inferred or admitted by employees of the practice in respect of the duties carried out in the course of their employment and that you will not make or pursue any claim against any employees of the practice acknowledging that all rights and remedies for any wrongs lie against A C Eggleton & Co Ltd and not against any Director or employee.

Professional Indemnity Cover and Limitation of Liability

We confirm that we hold Professional Indemnity cover in accordance with the requirements of the Chartered Association of Certified Accountants and the Financial Services Authority, designed to ensure compensation is available to you in the event that you suffer loss or damage as a result of any negligent error by ourselves. However, our liability for any such claim for compensation is limited to the level of our Professional Indemnity cover from time to time in force. Details of the current level of cover are available to you at any time upon request.

General Conditions

In the event of dispute jurisdiction will be by Dumfries Sheriff Court.  We reserve the right to exercise a lien upon any documentation we hold in the event of non-payment of fees.

All demands, services and notices required by any regulation or Act of Parliament must be made in writing to the Company at:
5 Bruce Street, Annan, Dumfriesshire, DG12 5AB. 
Service of such notices by e-mail will not be a valid service under the Arbitration Act 1996.